Services
Procurement, logistics, import and export facilitation, and project procurement, offered as stand-alone services or as one coordinated engagement.
Procurement services
Sourcing products locally and internationally, and supporting the procurement processes around them. Use one service or several, for a single purchase or a full programme.
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General procurement
Sourcing the goods your organisation needs, from a single item to a full order list.
How it helps: You get one point of contact for purchasing, without managing every supplier yourself.
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Local procurement and supplier comparison
Collecting and comparing prices from several suppliers in Malawi.
How it helps: You can see value for money clearly, and reduce the risk of being overcharged.
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Offshore and international sourcing
Sourcing from international suppliers, including partners in China and South Africa.
How it helps: You can reach products, specifications or prices that are not available locally.
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Project procurement
Handling procurement for a specific project, often where a donor requires dedicated procurement capacity.
How it helps: Your project meets its procurement needs without recruiting a full in-house team.
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Supplier profiling
Background checks on suppliers before you rely on them.
How it helps: You reduce exposure to unreliable or dishonest suppliers.
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Annual procurement planning
Preparing annual procurement plans with your team.
How it helps: Purchasing is budgeted and scheduled instead of reactive.
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Terms of Reference development
Drafting Terms of Reference for goods, services or consultancies.
How it helps: Suppliers respond to a clear, complete specification.
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Procurement documentation and no-objection processes
Preparing documentation and applying for no-objections where a funder requires them.
How it helps: Your procurement stays aligned with funder procedures.
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Bidding and contracting processes
Running bidding and contracting steps on your behalf or alongside your team.
How it helps: Competitive, documented processes that support fair selection.
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Procurement auditing
Reviewing past or ongoing procurement against your procedures.
How it helps: You can identify gaps and strengthen controls.
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Procurement consultancy and training
Advice and training for your procurement and supply chain staff.
How it helps: Your team builds lasting capability.
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Procurement department outsourcing
BPS acts as your procurement function, in whole or in part.
How it helps: You save on recruitment, training and overheads, and your staff focus on core work.
Enquire about procurement services. Describe your requirement and we will respond with options and next steps.
Logistics and supply chain
Moving procured items from local or offshore sources to your point of delivery. This takes detailed knowledge of both local and international logistics to deliver on time and at a fair cost.
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Transportation coordination
Arranging transport for procured items from source to destination.
How it helps: One partner coordinates the movement of your goods.
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Order tracking
Following each order through the supply chain until delivery.
How it helps: You know where your order is and what is happening next.
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Vehicle tracking
Tracking of vehicles carrying your consignment, where this is available from the transporter.
How it helps: Better visibility on time-sensitive deliveries.
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Delivery coordination
Planning delivery to your agreed location and schedule.
How it helps: Fewer delays and disruptions at the point of receipt.
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Logistics documentation
Preparing and managing the documents your shipment needs.
How it helps: Shipments are not held up by missing paperwork.
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Transport pricing for sea, land and air
Comparing transport options and prices across modes.
How it helps: You avoid overpaying transporters and choose the right mode for the job.
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Coordination with shipping lines and agents
Working with shipping lines and shipping agents on your consignment.
How it helps: Your freight moves through established channels.
Enquire about logistics and supply chain. Describe your requirement and we will respond with options and next steps.
Imports and exports
Facilitating the movement of goods into and out of Malawi. Customs clearing is carried out by licensed clearing agents, coordinated by BPS on your behalf.
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Customs clearing coordination through agents
Coordinating with clearing agents to clear your goods through customs.
How it helps: Clearing is handled through established agents while BPS keeps the process moving.
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Import and export facilitation
Organising the documents and arrangements for imports and exports.
How it helps: Cross-border trade with fewer administrative hold-ups.
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Shipping and freight coordination
Arranging freight, including cold and dry trucks.
How it helps: The right transport for the cargo you are moving.
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Containerised and breakbulk freight
Coordinating cargo that moves in containers or as breakbulk.
How it helps: Large or awkward consignments are planned properly.
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Sea and airfreight coordination
Arranging sea or air freight to suit your budget and timeline.
How it helps: You can balance cost and speed.
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Logistics project support
Supporting logistics projects from planning to completion.
How it helps: Complex moves get dedicated coordination.
Enquire about imports and exports. Describe your requirement and we will respond with options and next steps.
Project procurement and contracting
An outsourced alternative for organisations whose project or donor requires specialist procurement capacity for a defined project life cycle. BPS handles the expected procurement activities as an external company, backed by experience across several professions.
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Outsourced procurement for defined projects
BPS carries out procurement activities for the life of your project.
How it helps: Your organisation stays focused on its core functions.
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Tendering and bidding participation
Preparing and managing tenders, and participating in bidding processes.
How it helps: Structured, documented competition between suppliers.
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Contracting support
Supporting contract preparation and management with suppliers.
How it helps: Clear obligations on both sides.
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Procurement project coordination
Coordinating procurement tasks, timelines and reporting.
How it helps: Progress you can report to management or funders.
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Consultancy and training
Specialist advice and training linked to your project.
How it helps: Knowledge stays with your organisation after the project.
Enquire about project procurement and contracting. Describe your requirement and we will respond with options and next steps.
Pricing and terms
Service fees are agreed for each engagement, depending on the size, duration and value of the work. Product prices depend on specification, sourcing route, quantity, delivery and exchange rates at the time of purchase. Payment terms are confirmed in each quotation; see our terms and conditions.
Let's Simplify Your Procurement.
Tell us what you need to source, where it needs to go and when. We will review your requirement and come back with options and a quotation.